Minutes for September 18, 2005

Minutes of the Baronial Officers' Meeting
September 18, 2005
Mishler Weaving Mill - Smithville, Ohio

Present:
Baroness Catriona nic Hugh Mclaey
Baron Alexander of Hawkwood
Brice le Corbet - Seneschal/Regalia
Desderia von Bekea - Exchequer
Gauselin the Lost - Herald
Milica of Varna - Chronicler
Debforgail McKracken - MoAS/Chamberlain
Maerwynn of Warwick - Chatelaine

Absent:
Garth der Eisenzahmer - Knights Marshal
Ailith Mackintosh - Webminister
Sayyida Zillah bint Uways al-Qahir - Signet

Nine members of the populace were also present.

The meeting was called to order by Lord Brice de Corbet.

Baroness:
Her Excellency Catriona thanked everyone for their efforts to make Brendokenfest and the Baronial Championships the outstanding success that they were. She also thanked those in attendance for their support, especially in their attendance at the meeting the day after the event.

Baron:
His Excellency also thanked everyone for their hard work on the event. He reported, with the help of Baron Nigel FitzMaurice, that the auction held during the event to raise money for victims of Hurricane Katrina was a huge success. 92 items were donated, and $925 was raised. The money will be donated to the American Red Cross.

Baron Alexander also reported that, from what he heard, everyone had a great time at the event. He and Baroness Catriona wanted to express their gratitude for the ongoing support of both the officers and the populace of Brendoken.

Autocrat:
Lady Debforgail McKracken reported that while all the finances for the event have yet to be completed, she believed that the barony made money. Just under 100 people attended. Lord Brice commented that the North Canton police were called by neighbors to investigate what was happening at the church, especially in regards to the archery range. They went away very satisfied that everything was under control.

Minister of Arts and Sciences:
Debforgail reported that Robert of Bristol had agreed to become her deputy with the intention of taking over the position in the near future.

Chronicler:
THL Milica of Varna reminded everyone that items for the Portcullis will be due next week by Wednesday, September 21.

Herald:
THL Gauselin the Lost has taken Baron Nigel and Lord Frederick of Tollhaus as deputies. She has also had word that the Barony's award heraldry has advanced to the next level.

Exchequer:
Lady Bekea announced that the Barony needs money. We are currently spending more than we take in and will need to have another event or fundraiser in the spring. There was discussion of the possibility of hosting RUM in the spring. Maistor Justin reported that a possible site might be available in Louisville. Lord Brice suggested that the event would be more successful if held in conjunction with a War College. Her Excellency Catriona will inform the Kingdom that Brendoken is interested in pursuing this idea.

Seneschal:
There was a discussion of future meeting dates. The new schedule includes a populace meeting and an officers' meeting in each quarter. It was decided to try having one populace meeting at a local group's site each quarter. Meetings will not be held at events due to logistical and time concerns. The October meeting will be in Alderford, possibly in conjunction with a Sunday fighter practice. Date to be determined.

Concern was expressed that some officers have not been attending meetings. The requirement states that all officers should attend at least one meeting per quarter or send a deputy.

Marshal:
Sgt. Garth der Eisenzahmer, the Baronial Marshal, has expressed his wish to step down from that position. A replacement will be sought who is at least a Marshal-in-Training, and who is willing to train fighters, hold practices and attend Baronial meetings. An announcement will be placed in the Portcullis.

There was a lengthy discussion about the Red Cross auction, especially how communications were handled both privately and publicly by way of the Gatehouse list. It was determined that the auction took place once the proper procedures had been followed. To better promote electronic communication within the Barony, it was decided to create a new email list to be moderated by one member of each group: Maistor Justin, Baron Nigel, THL Alaric and Lord Madog. There will also be an "Announce" list created for official Baronial information. The committee of the four moderators will work out the details and report their findings to the Barony.

There was also discussion of Castel Gwent's advancement to full status and some problems that have arisen. These are being discussed at Kingdom and Regional levels.

Upcoming events:
November 19, 2005: Road to the Isles - Gwyntarian
February 18, 2006: Masque of Courtly Love - Alderford

There being no further business, the meeting was adjourned.

Respectfully submitted,

THL Milica of Varna
Chronicler, Barony of Brendoken

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